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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (Duplicate or Simultaneous submissions are not allowed).
  • The submission file is in Microsoft Word, RTF document, OpenOffice, or LaTeX file format (Submission in Pdf file format is not considerable).
  • The authors have already read the FAQs and Common Rejection Reasons before the manuscript preparation.

Author Guidelines

This journal will consider Graduate Research Articles, Graduate Reviews, and Graduate Survey Articles; visit the section policy for more details on each article type. For a better understanding of the submission requirements to this journal, kindly read the FAQs and Common Rejection Reasons. Author(s) are expected to comply with the best ethical practice in research & publication. The author is requested to read the paper publishing process and required reviewing time under regular publication as well as rapid publication options. The author may visit this video tutorial for guidance on online submission steps.
  • Only research work from the science and technology discipline can be submitted to AJGR. Students from other disciplines can submit their papers to the Advanced Journal of Social Science.
  • Only mentored research work (under the supervision of a faculty member) can be submitted to AJGR. Research work without a supervisor can be posted to AIJR Preprints as a working paper (preprint).
  • The research work must be carried out in the current or last academic semester. Work done prior to the last 2 academic semesters will not be considered in AJGR; such work can be submitted to AIJR Preprints as a working paper.

Note: The author should read the guidelines carefully and follow them, Students should also consult their supervisors before submission to this journal.

1. Author's detail: Each article must include at least one student and one supervisor (as co-author) under whose supervision research work has been done. If the supervisor does not wish to be included as a co-author, we will require an email from the supervisor confirming the same. We will still require the supervisor's detail and each supervisor's name will still be mentioned as the mentor but not included in the authorship.

All author(s) presented in the manuscript should be added in the same order during step 3 of online submission. Further, on the first page of the article (Just before the abstract section), complete detail of each author should be provided in the following format (use the same format as given below)-

1.1 Complete detail of each student

Full Name:
Affiliation (Department and College/University) with postal address:
Academic year/Semester:
Course level: (Master/Bachelor)
Course name:
Course year/semester:
email id: (fake/wrong/invalid email id may cause article rejection)

1.2 Complete detail of each supervisor(s)

Full Name:
Affiliation (Department and College/University) with postal address:
email id: (fake/wrong/invalid email id may cause article rejection)

2. Formatting requirements

  • The manuscript should be in A4 size with a single-column layout. 
  • All Headings/subheadings should be numbered using the style tag of Microsoft Word (heading 1, heading 2......) and the text's font & space should be consistent throughout the manuscript.
  • All manuscripts must contain the essential elements of the article and divide the article into clearly defined sections, for example, Abstract, Keywords, Introduction, Materials and Methods, Results, Discussion, Conclusions, Artwork, and Tables with Captions.
  • The abstract should be within 300 words. The abstract and conclusion section should be written with continuous sentences without any subheadings in it, do not use bullet points/numbered lists. The abstract and conclusion section should not have any citations within it.
  • If your article includes any Supplementary material, this should be uploaded as the supplementary file in step 2 of the submission process. 

3. Figures and tables

  • All illustrations; figures and tables should be placed within the text at the appropriate place with a consistent figure/table number and descriptive title. Each table figure should be explained in the text by referring to the corresponding figure/table number.
  • Please ensure the figures and the tables are placed next to the relevant text in the manuscript, rather than at the bottom or the top of the file. 

4. References

  • The author should include at least 50% recent (from the last 2 years) reference citations.
  • All references must be numbered consecutively and citations of references in the text should be identified using numbers in square brackets (e.g., as explained by AIJR [1] as discussed in many reports [2]-[6]).
  • All references should be cited within the text; otherwise, these references will be automatically removed. 
  • All cited references should be listed after the acknowledgment section in the IEEE style. For example -

[3] W. S. Author, "Title of paper", Name of Journal in italic, vol. x, no. x, pp. xxx-xxx, Abbrev. Month, year. doi or URL (link)

The main features of citation style are given as

  • The author's name format is, "first name (Initial), middle name (Initial), and last name". This differs from other styles where the author's last name is first. 
  • The title of an article (or chapter, conference paper, patent, etc.) is in quotation marks. 
  • The title of the book or journal is in italics.
  • Valid doi/URL (online link) may be given for each reference next to it in the reference list. If any reference is not available online it should be modified/deleted.

5. Declarations

The author should add the following set of declarations at the end of the manuscript-

5.1 Study Limitations: Provide all possible limitations faced in the study that might significantly affect the research outcome, If not applicable, write, none.
5.2 Acknowledgments: If not applicable, write, none
5.3 Funding Source: If no funding source exists, write, none.
5.4 Competing Interests: The author must add a statement for the potential conflict of interest; refer to this link for more details on competing interests.
5.5 Warning for Hazard: If the work involves chemicals, procedures, or equipment that have any unusual hazards inherent in their use, the author must clearly identify these in the manuscript.

6. Human and Animal-Related Study

If the work involves the use of human/animal subjects, each manuscript should also contain the following set of declarations-

6.1 Ethical Approval: Provide an ethical approval authority name with the reference number. If not required, provide an ethical exemption letter of not required. The author should upload a scanned PDF copy of the ethical approval/exemption letter during manuscript submission. Visit this link for more details on the ethical approval policy.
6.2 Informed Consent: Write a statement for the informed consent taken from the patients/participants/respondents to publish this study. The editor may ask to upload the scanned PDF copy if required. Visit this link for more details on the consent requirement.
Download the MS Word Template to prepare your manuscript by clicking here.

Publication Fee & Reviewing Time

All articles published in the Advanced Journal of Graduate Research are fully open-access and freely available online, immediately upon publication. This journal offers two publishing models based on reviewing time and author(s) interest as per the detail given below. Kindly note that both models have the same review process and acceptance criteria, the only difference is the time period of reviewing.

Regular Publication (Low-cost): In this publishing model author(s) need to pay a nominal publishing of $25 (USD) after the article gets ready for acceptance. For Indian authors publishing charges will be ₹2,000+GST. In the regular publishing model, the first-round review report will be available within 6-10 weeks of the submission date. The second review round may take up to 6 weeks. Normally there would be only 2 rounds of review and if a third round requires it may take up to 4 weeks. Unsatisfactory revision even after the third round review will be rejected. There is no submission or any other kind of hidden fee for the article submitted to this journal. All submitted articles will be automatically processed under Regular publication (by default) if the author(s) do not send a separate request for Rapid Publication Options through the comment section during submission or by sending an email request after submission.

Rapid Publication (Rapid Review): The author can choose the rapid publication model by writing in comments for the Editor section of submission step 1 that they are interested in rapid publication and agree to pay the article processing charge after the article gets ready for acceptance as per following schedule (Select one of the options)-

Rapid Review 1: The first round review report will be available within 3-4 weeks and the author(s) will need to pay $100 (USD) if ready for acceptance. The second and each subsequent round may take up to 2 weeks with a maximum of 3 rounds. 
Rapid Review 2: The first round review report will be available within 12-15 days and the author(s) will need to pay $500 (USD) if ready for acceptance. The second and each subsequent round may take up to 10 days with a maximum of 3 rounds. 
Rapid Review 3: The first round review report will be available within 5-7 days and the author(s) will need to pay $1000 (USD) if ready for acceptance. The second and each subsequent round may take up to 5 days with a maximum of 4 rounds. 

Normally there would be only 2 review rounds to make a final decision however, in case of unsatisfactory revision, a final decision will be taken after completing the maximum review rounds as explained above in each option. If the author forgets to choose the rapid publication model during submission, then they can email to at any later stage by mentioning one of the above options. If the author(s) do not indicate their interest in Rapid publication, the article will be automatically considered under Regular publication.

Kindly note that all publishing models have the same review process and acceptance criteria, the only difference is the time period of reviewing.

Note: Considering articles under rapid review will depend upon the availability of related reviewers which will be confirmed to the author after they request for rapid review. Further, the article under rapid review cannot be withdrawn at any stage of submission/publication. The author will be responsible for the timely response of any query/comments or an explanation if requires an extension. Not responding to the editor will be considered as author misconduct which may result in blocking, surcharge, or other misconduct action. APC is not refundable in any circumstances even if the article gets retracted or removed due to the author's ethical misconduct. 

The above APC info has been updated on 15/11/2023

Graduate Research Articles

Graduate Research articles offer graduate/undergraduate students in the final stages of a research project the opportunity to disseminate their primary findings. Articles should include an abstract of 200-300 words.

Graduate Reviews

Graduate reviews are intended to provide a critical literature survey of research topic related to any scientific interest. Authors should include an abstract of 200-300 words.

Graduate Survey Articles

This section intends to publish research carried out by Bachelor/ Master degree students through various surveys. Author(s) need to provide proof of survey taken for the study.

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